Meeting Planner

Company: Worldwide Business Research (WBR)

Benefits: Medical, Dental, Vision, 401K, Commuter Benefits

Location: Hybrid between home & our 5th Avenue New York office

Salary: $58,500 – $70,000 + Bonuses

Type: Full-time, permanent (Monday- Friday 09:00-5:30)

About the Company

WBR (Worldwide Business Research) is the world leader in B2B focused conference events. Founded in 1996, the company produces over 120 conferences annually that are designed to offer the leaders of emerging and established companies across industries with actionable insights, educational discussions, and networking opportunities to inform and transform how they do business now and for years to come.

Every year over 10,000 senior executives from Fortune 1000 companies attend over 100 annual conferences – a true “Who’s Who” of today’s corporate world. From Automotive events in Bucharest to Logistics conferences in Arizona and Finance summits in Hong Kong, WBR is dedicated to exceeding the needs of its customers around the world.

Objectives of the Role

  • Manage end to end event logistics to ensure seamless execution of events
  • Conceptualize and prepare creative ideas and proposals for event experience
  • Maintain accurate monthly forecast of costs and maintain event standards while keeping within budget
  • Client Management of all event sponsors/exhibitors in the run-up to the event ensuring they receive top notch customer service and that all contractual obligations are met
  • Work with various vendors to establish accurate menus, set ups, audio visual/staging, etc.
  • Monitor hotel room blocks to manage risk
  • Responsible for onsite execution of the event, including managing the onsite staff, overseeing registration, monitoring food & beverage functions, session rooms, the exhibit hall from set up to breakdown, and special functions such as receptions and dinners
  • Exhibit management, including floor plans, booth selection, and coordination with the exposition company
  • Liaise with all speakers ensuring their presentations are submitted on time and all travel and audio visual needs are met
  • Work with external vendors on the creation and timely delivery of conference materials such as conference documentation, signage, and giveaways such as bags, lanyards, etc.
  • Book staff flights and hotel stays
  • Responsible for timely delivery of all conference supplies onsite
  • Create and manage event app
  • Prepare all onsite documents and registration reports
  • Database maintenance of speaker and sponsor records
  • Reconcile billing at close of event
  • Source and evaluate venues including conducting site visits
  • Negotiate pricing and terms of contracts and deliver detailed analysis of contracts and pricing to the team


  • Minimum 2 years direct event management/meeting planning experience

Privacy Statement

When you apply to any vacancy with WBR, we will collect and process the personal data you provide for the purposes of processing your application. The data you provide will be used for recruitment purposes only and will be processed in accordance with the following policies. Please contact us if you require any further information. Our Privacy Policy can be found here:


WBR is deeply committed to the principle of equal opportunity for all individuals. We do not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability and genetic information, age, membership in an employee organization, or other non-merit factor.

  • Job Overview

  • Location: New York
  • Job Type: Full Time
  • Department: Event Management
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