Conference Production Assistant

Company: Worldwide Business Research (WBR)

Benefits: Medical, Dental, Vision, 401k

Location: Flexible between home & our 5th Avenue New York office

Type: Full-time, permanent (Monday- Friday 09.00-5:30)

About the Company

WBR is the leading producer of annual large-scale, executive business-to-business conferences. Our portfolio of events is focused on the areas of Retail, Supply Chain, Human Resources, Life Sciences, Finance, Technology and Manufacturing.

Are you looking to join an exciting, fast-paced company? Are you looking to join a highly driven, fun, passionate, and knowledgeable team? Are you looking for a position that invests in your development and growth within the company? We hope to have you join our team!

We are seeking a highly organized, detail oriented, personable, and deadline-oriented individual to support our growing team of conference producers in managing a growing portfolio of business conferences. The Conference/Event Production Assistant will work closely with Conference Producers to execute high quality and seamless event experiences. This is an ENTRY-LEVEL role.

Objectives of the Role

  • Assist in researching and building contact lists for speaker recruitment
  • Update conference websites and brochures and organize digital assets
  • Support speaker and sponsor communications up to run of show
  • Coordinate scheduling for prep calls with speakers, sponsors, and chairpersons
  • Assist with upkeep of internal database for each event
  • Collaborate with internal stakeholders to update and proof onsite assets (event app, holding slides)
  • Support onsite event staff to ensure a smooth and enjoyable experience for speakers and attendees

Requirements

  • Bachelor’s degree or 2 years’ experience within an office environment
  • Team-oriented with strong interpersonal skills to collaborate with and take direction from multiple producers
  • Attention to detail and highly organized
  • Must be able to prioritize while juggling multiple projects at a time to meet deadlines
  • Excellent writing and communication skills
  • Working knowledge of the Microsoft Suite of products
  • Self-starter who actively searches for solutions
  • Enthusiasm, drive, and determination

Perks

  • Competitive salary and benefits (including health insurance and 401(k)/retirement plan)
  • Hybrid work environment (two days in the office when we return in-person)
  • Opportunities to travel onsite to conferences across the country
  • Training and professional development
  • Opportunities for career growth and progression on a growing team

Privacy Statement

When you apply to any vacancy with WBR, we will collect and process the personal data you provide for the purposes of processing your application. The data you provide will be used for recruitment purposes only and will be processed in accordance with the following policies. Please contact us if you require any further information. Our Privacy Policy can be found here: https://www.wbresearch.com/privacy

Non-Discrimination

WBR is deeply committed to the principle of equal opportunity for all individuals. We do not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability and genetic information, age, membership in an employee organization, or other non-merit factor.

Covid-19 Information

WBR has a mandatory Covid-19 vaccination policy for all employees (excluding remote workers), subject to all legally required exemptions under law. All candidates must have received, be willing to receive, or demonstrate a legally sufficient basis for exemption from, the Covid-19 vaccination by the date of hire to be considered.

  • Job Overview

  • Location: New York
  • Job Type: Full Time
  • Department: Production
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